PROCUREMENT DEPARTMENT

PROCUREMENT OFFICER III: GRADE 8N                               POST 1                       REF: TUM/ADVERT/EXT/RECR/PO/2/M/2024

 Reporting To: Procurement Manager

Professional Requirements

1. Must possess Bachelor Degree with a bias in Procurement/Supplies Management.
2. Must have at least three (3) years working experience as Procurement Officer II at Grade 7N or position of comparable duties and responsibilities
3. Must be registered with a relevant professional body
4. Must possess a working knowledge of Procurement software
5. Must provide evidence of computer literacy

 Duties and Responsibilities

1. Receive and process purchase requisitions from user Departments/ Sections.
2. Receive and review requisitions for clarity, adequate specifications to ensure that bidders will be able to respond to the quotations appropriately.
3. Consolidate and prepare proposals for recommendations for award to assigned requisitions.
4. Ensure that internal customer and supplier relationship is well maintained for the procurement category to deliver breakthrough performances in cost, service and quality.
5. Finalize purchase orders, file and archive documents
6. Engage suppliers on performance issues and provide feedback.
7. Up-date and maintain records of all the procurement transactions.
8. Assist the procurement Officer in day-to-day management of Purchasing/Supplies and Stock Control activities in their areas of operation.
9. Offering secretariat services to the various Procurement and Disposal Committees.
10. Ensure proper keeping of records and smooth flow of documents within the section and other departments of the University.
11. Carrying out stock-taking.
12. Carry out other duties and responsibilities as may be assigned from time to time.