DEPARTMENT OF REGISTRAR ADMINISTRATION AND PLANNING

OFFICE ADMINISTRATOR IV     GRADE 5N        POST:1  REF: TUM/ADVERT/EXT/RECR/1/AP /OA/ J/ 2026

Reporting To: Immediate Supervisor

Professional Requirements

1. Must possess Certificate of Secondary Education OR equivalent
2. Must possess Diploma in Secretarial Studies from Kenya National Examinations Council (KNEC) OR equivalent qualifications from a recognized institution,

 OR

1. Must possess Typewriting III (50 wpm)
2. Must possess Office Management III
3. Must possess Business English II
4. Must possess Secretarial Studies II
5. Must possess Commerce II
6. Must possess Shorthand II (90 wpm)
7. Must possess Certificate in Computer Applications (Windows, MS-Word, MS-Excel
8. MS-Access, PowerPoint and Internet) from a recognized institution

Duties and Responsibilities        

1. Receive telephone calls and customers care duties
2. Supervise cleaner /messengers
3. Type from manuscripts
4. Take dictation in shorthand and transcribe
5. Operate office machines (photocopying/scanners/duplicating)
6. Undertake routine office duties
7. Access and utilize online information
8. Maintain office diary
9. Perform any other duties and responsibilities as may be assigned from time to time

 REMUNERATION

The following Public University Salaries and House Allowance Structures shall apply: